2017 Picture Book Competition for Primary Schools Terms and Conditions
1. Information on prizes and how to enter is included within these Terms and Conditions of entry.
2. This competition is run by the TrackSAFE Foundation (TrackSAFE) ABN 98 155 604 872.
Entering the competition
3. The competition is open to all students in Year Two to Year Six (ages 6-12) from any primary school in Australia. Entrants must be enrolled at an Australian school and proof of enrolment and year level will be checked.
4. The competition includes two categories – Year Two and Year Three, and Year Four, Five and Six (please see ‘judging’ section of the Terms and Conditions for more information).
5. Entrants can enter the competition in a group consisting of two to four participants (maximum four students per group), limited to one entry (one book) per student group.
6. The competition opens at 12:01am on Monday 1 May 2017, AEST and closes at midnight on Friday 23 June 2017, AEST.
7. To enter the competition, teachers must submit the entrants’s own original work as per the instructions specific to this competition on the Competitions page at www.tracksafeeducation.com.au. Teachers must include each entrant’s name (from the group of students) on the entry submitted. The Teacher who agrees to assist students with entering the competition becomes the nominated Teacher Sponsor, and must complete their own details on the entry form including school name and contact details, and acknowledge they agree to these Terms and Conditions.
8. For printing purposes, entries must have an even number of pages to a maximum of 24 pages, and must use A4 sized paper in landscape orientation.
9. Entrants must supply TrackSAFE with the original book upon request.
10. Entries must be accompanied by an entry form, and uploaded to via the ‘Submit Entry’ button on the Competition page of the website by the teacher, as set out in the ‘How to submit entries’ section of the ‘Competition Info for Teachers’, provided as part of the Competition Pack, or the entry will not be considered.
11. Entrants must not use (copy/communicate) any material in their book without permission from the owner or that is in breach of copyright (for example images, drawings or words).
12. Entries which are incomplete, incorrect, offensive, non-serious or incomprehensible are not eligible to win.
13. Each entry is the property of TrackSAFE Foundation and TrackSAFE Foundation has no obligation to return any entry to an entrant.
14. The entrant grants TrackSAFE Foundation a royalty-free, exclusive, irrevocable and perpetual licence to exercise all copyright and other intellectual property rights subsisting in the Work for any purpose and in any manner, including but not limited to reproduction, communication, adaptation and publication of the Work. This licence includes the right to sublicense the Work without notice to the entrant (including any winner), their parent or their legal guardian.
15. To be eligible to win, entrants must have permission to enter from their parent or legal guardian.
16. By entering students in the competition, teachers agree they have obtained parental consent, and the entrant’s parent or legal guardian consents to be bound by these terms and conditions of entry in their own right and on behalf of the entrant and warrants that:
a) the entrant, so far as possible, understands the statements and obligations in these terms and conditions; and
b) the Work is the entrant’s own original work and has not been copied from any other work.
17. Entries will be judged against the criteria specific to this competition set out in the ‘Competition Info for Teachers’, provided as part of the Competition Pack, in the following categories:
Year 2 to Year 3 (ages 6 to 8).
Year 4 to Year 6 (ages 9 to 12).
18. Entries will be judged in accordance with age.
19. Judging will take place at the discretion of TrackSAFE from date of entry until Friday 30 June 2017. The top 10 entries from each category will be shortlisted and progress to an expert judging panel.
20. Panel judging will take place from Saturday 1 July 2017 until Monday 24 July 2017.
21. All winners will be notified by email or phone during Rail Safety Week, Monday 14 – Sunday 20 August 2017. Winners will be announced by 1 September 2017. Winners will be required to provide original book file to TrackSAFE at that time.
22. The judge’s decision is final and no correspondence will be entered into.
23. Prizes include the following:
a) Student prize: The winning group (2 to 4 students) in each category will receive gift vouchers up to the value of $600. Students can choose a gift voucher from the following options: iTunes, the Apple Store, Google Play or Dymocks. The winners’ books will be published in hard copy as well as produced as an e-book, and made available to school libraries all over Australia. Their class will also get an exciting opportunity to conduct a video conference with an international, award winning children’s book illustrator and/or author.
b) Teacher prize: The teacher(s) in charge of the winning group in each category will receive a Nespresso coffee machine and Nespresso pods, up to the value of $500.
c) School prize: The winning school in each category will receive voucher(s) to the value of $500 for their library, and a printed copy of the winning book to showcase their talented students.
25. Prizes are not transferable or exchangeable and cannot be taken as cash.
26. By accepting the prize, the winner agrees to be contacted by TrackSAFE to participate in publicity activities as reasonably requested, including being interviewed and photographed for use in marketing and promotional materials without payment or other Compensation.
27. TrackSAFE may offer the original winner’s prizes to another recipient if the winner has not claimed their prize within three months after the winner has been announced.
Use of personal information and contact details
28. Personal information and contact details as supplied at registration will be used to:
a) Identify the entrant(s) when promoting competitions or displaying winning entries (e.g. Madison Smith and Amir Jones, Year 6, St George Primary School, Victoria)
b) Contact the school to notify winners.
29. Teachers can elect to join the mailing list to receive e-newsletters and other information from TrackSAFE Education, and can opt-out at any time.
30. Personal information and contact details will not be used for any other reason, or knowingly shared with any other organisation/individuals.