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2017 High Schools STEM Competition Terms and Conditions

2017 High Schools STEM Competition Terms and Conditions

Terms and Conditions

1. Information on prizes and how to enter is included within these Terms and Conditions of entry.

2. This competition is run by the TrackSAFE Foundation (TrackSAFE) ABN 98 155 604 872.

Entering the competition

3. The competition is open to all students in Year 7 to Year 10 (ages 12-16) from any high school in Australia. Entrants must be enrolled at an Australian school and proof of enrolment and year level will be checked.

4. The competition includes two categories – Year Seven to Year Eight and Year Nine to Year Ten (please see ‘judging’ section of the Terms and Conditions for more information).

5. Entrants can enter the competition in a group consisting of two to four participants (maximum four students per group), limited to one entry (one video) per student group.

6. The competition opens at 12:01am on Monday 20 March 2017, AEDT and closes at midnight on Friday 30 June 2017, AEST.

7. To enter the competition, teachers must submit the entrants’ own original work as per the instructions specific to this competition on the Competitions page at www.tracksafeeducation.com.au. Teachers must include each entrant’s name (from the group of students) on the entry submitted. The Teacher who agrees to assist students with entering the competition becomes the nominated Teacher Sponsor, and must complete their own details on the entry form including school name and contact details, and acknowledge they agree to these Terms and Conditions.


8. Entries are in the form of a video no more than a maximum of three (3) minutes, and must be filmed in landscape orientation.

9. Entrants must supply TrackSAFE with the original video file upon request.

10. Videos must be finalised using YouTube’s recommended upload encoding settings available at https://support.google.com/youtube/answer/1722171?hl=en.

11. Videos are to be uploaded to YouTube by the entrant or teacher prior to entry. The correct link must be provided to TrackSAFE on the entry form.

12. Entrants must not use (copy/communicate) any material in their video without permission from the owner or that is in breach of copyright (for example images/drawings/designs, multimedia footage, news/media material, music or patented ideas). Entries must acknowledge any Creative Commons Licence requirements.

13. Entries must adhere to YouTube’s Terms available at https://www.youtube.com/t/terms, as well as YouTube’s Copyright rules available at https://www.youtube.com/yt/copyright/.

14. Entries which are incomplete, incorrect, offensive, non-serious or incomprehensible are not eligible to win.

15. Each entry is the property of TrackSAFE Foundation and TrackSAFE Foundation has no obligation to return any entry to an entrant.

16. The entrant grants TrackSAFE Foundation a royalty-free, exclusive, irrevocable and perpetual licence to exercise all copyright and other intellectual property rights subsisting in the Work for any purpose and in any manner, including but not limited to reproduction, communication, adaptation and publication of the Work. This licence includes the right to sublicense the Work without notice to the entrant (including any winner), their parent or their legal guardian.

Parental consent

17. To be eligible to win, entrants must have permission to enter from their parent or legal guardian.

18. By entering students in the competition, teachers agree they have obtained parental consent, and the entrant’s parent or legal guardian consents to be bound by these terms and conditions of entry in their own right and on behalf of the entrant and warrants that:

a) the entrant, so far as possible, understands the statements and obligations in these terms and conditions; and

b) the Work is the entrant’s own original work and has not been copied from any other work.


19. Entries will be judged against the criteria specific to this competition set out on the Competitions page at www.tracksafeeducation.com.au in the following categories:

a) Year 7 to Year 8 (ages 12 to 14)

b) Year 9 to Year 10 (ages 14 to 16).

20. Judging will take place at the discretion of TrackSAFE from date of entry until Sunday 16 July 2017. The top 5 entries from each category will be shortlisted and progress to an expert judging panel. Entrants will be notified their entry has progressed to the panel and will be required to provide original video file to TrackSAFE at that time.

21. Panel judging will take place from Monday 17 July 2017 until Monday 31 July 2017.

22. The top 5 entries will be eligible for public voting for the People’s Choice Award. Voting will take place online during Rail Safety Week, Monday 14 – Sunday 20 August 2017.

23. All winners will be notified by email or phone by Friday 25 August 2017. Winners will be announced by 1 September 2017.

24. The judge’s decision is final and no correspondence will be entered into.

25. Entries will be judged in accordance with age.


26. Prizes include the following:

a)   Major prize:

i) Student prize: The winning group (2 to 4 students) in each category will receive gift vouchers up to the value of $1200. Students can choose a gift voucher from the following options: iTunes, the Apple Store, Google Play or Dymocks.

ii) Teacher prize: The teacher(s) in charge of the winning group in each category will receive a Nespresso coffee machine and Nespresso pods, up to the value of $500.

iii) School prize: The winning school in each category will receive voucher(s) to the value of $500 for STEM related educational supplies at the educational supplier of their choice.

b) People’s Choice Award:

i) The group (2 to 4 students) in each category which receives the highest number of public votes during the voting period will receive gift vouchers up to the value of $300. Students can choose a gift voucher from the following options: iTunes, the Apple Store, Google Play or Dymocks.

27. Entries will feature on TrackSAFE’s websites www.tracksafeeducation.com.au and/or www.tracksafefoundation.com.au and will be promoted via our social media pages and other platforms.

28. Prizes are not transferable or exchangeable and cannot be taken as cash.

29. By accepting the prize, the winner agrees to be contacted by TrackSAFE to participate in publicity activities as reasonably requested, including being interviewed and photographed for use in marketing and promotional materials without payment or other Compensation.

30. TrackSAFE may offer the original winner’s prizes to another recipient if the winner has not claimed their prize within three months after the winner has been announced.

Use of personal information and contact details

31. Personal information and contact details as supplied at registration will be used to:

a) Identify the entrant(s) when promoting competitions or displaying winning entries (e.g. Madison Smith and Amir Jones, Year 8, St George High School, Victoria)

b) Contact the school to notify winners.

32. Teachers can elect to join the mailing list to receive e-newsletters and other information from TrackSAFE Education, and can opt-out at any time.

33. Personal information and contact details will not be used for any other reason, or knowingly shared with any other organisation.